Recruiting

Contact

Carol Sundberg
gme@umn.edu

This page is designed to help programs plan and prepare for recruitment season.

You may also find useful information on our Applicant Information page.

As a best practice, programs should have prospective residents/fellows sign the Notice to Interviewees (aka Acknowledgement Statement), which acknowledges that the interviewee has reviewed all of the information regarding stipends, contracts, benefits, etc. via the program and GME websites or by other means.  The program should keep a copy of this form in the interviewee's file.

Ensuring the privacy of applicants and retention of their application for a minimum of one year is required.  Please review our Applicant Privacy and Record Retention Policy.

Access information about The Match on our ERAS & NRMP page

GME Policy

GME Policy

Eligibility and Selection of Residents/Fellows Policy: This policy outlines specific qualifications required for eligibility and selection of residents/fellows (trainees) entering a University of Minnesota Medical School Graduate Medical Education training program.

Visa Sponsorship Policy: Institutional policy on acceptable training visas for GME programs

Institution Policy Manual: All UMN GME institution policies.  Short link for easy sharing: http://z.umn.edu/gmeim

Selection & eligibility

Selection & eligibility

Selection

Rating Scales

As you review residency and fellowship application packets during recruiting season, it can be hard to know how to evaluate letters of recommendation and personal statements.  Nonetheless, it is important to examine these materials, as they often contain vital information regarding applicants' motivation to join your program.

To assist in your review of these materials, the GME office has developed a set of rating scales. The purpose of these scales is to help quantify the quality of letters of recommendation and personal statements, and to provide a more objective basis for assessing applicant motivation to join your program.  Note these scales were developed for the Pediatrics residency program, so may require slight modification to be used by your program.

Eligibility

Requirements and Considerations for Selection of UMN-GME Trainees: This guide may be used by programs to help determine eligibility while interviewing candidates for GME training positions.

ACGME eligibility

  • ACGME Eligibility Requirements: View your ACGME-accredited program's eligibility requirements.  It is a program responsibility to ensure applicants meet all ACGME requirements, along with UMN-specific requirements, before ranking.
  • Single Accreditation System Resources: Can I accept AOA-approved program graduates into my ACGME-accredited program?
  • ACGME Fellow Eligibility Exceptions Guide: This guide outlines the process for requesting GMEC approval for an exception to the ACGME eligibility requirements for a fellow who is exceptionally qualified.  The guide contains a link to the exception request form.

International Medical Graduates (IMGs) & Visa Information

  • International Medical Graduates: Important information specific to international medical graduates.
  • Visa Sponsorship - Applicant Information: This document has been created by GME for programs to use during interview season to provide applicants with high-level information on visa sponsorship at UMN. This should be provided to any applicant who indicates they require visa sponsorship in order to train at UMN. Programs must then discuss their own visa policies with candidates, using this guide as a starting point for the discussion.
  • ECFMG - Educational Commission for Foreign Medical Graduates: Through its program of certification, ECFMG assesses whether international medical graduates are ready to enter residency or fellowship programs in the United States that are accredited by the Accreditation Council for Graduate Medical Education (ACGME).
  • H-1B Visas: Information to use as general reference in determining if it would be appropriate to sponsor potential resident/fellow candidates for an H-1B visa.

DACA Guide: Deferred Action for Childhood Arrivals (DACA) provides temporary immigration relief and access to work authorization for individuals who came to the US as children and meet certain other requirements.  This guide answers common questions to accepting residency/fellowship applicants who are of DACA status.

DACA UPDATE: The University of Minnesota's Immigration Response Team is currently tracking changes to the DACA program. For the most updated information please visit the Immigration Response Team's DACA FAQ's website. For specific questions or consultations regarding DACA please email the Immigration Response team at immigration@umn.edu.

Interviewing

Interviewing

Structured Interview Questions

The GME office has created a set of 18 questions measuring a variety of competencies important for successful residency and fellowship performance, including conscientiousness, teamwork, adaptability, communication, problem solving, resilience, and many others.

We have also created a set of training tools to assist with using these questions. These tools include the following:

  1. Video introduction highlighting the rationale for using structured interview questions
  2. Video training of how to implement the questions in your program, including video demonstrations of successful and suboptimal interview techniques
  3. A brief structured interview guide, which gives a broad overview of all parts of the interview process
  4. Video training on how to use the scoring template that accompanies these questions

These resources are confidential and exclusively for use by University of Minnesota residency and fellowship programs.  For access to these resources, please contact Christy Illig at gme@umn.edu.

Policies & best practices

AAMC Best Practices for Conducting Residency Program Interviews

UMN Policy: Interviewing Guideline: These guidelines are not specific to residents and fellows, but the information serves as a model for interviewing. This link takes you to the administrative policy on recruitment and selection of faculty, academic professionals, and administrative employees.

Notice to Interviewees (aka Acknowledgement Statement): As a best practice, programs should have prospective residents/fellows sign this document acknowledging that they have reviewed all of the information regarding stipends, contracts, benefits, etc. via the program and GME websites or by other means.  The program should keep a copy of this form in the interviewee's file.

Logistics

UMN resident/fellow employment information

UMN resident/fellow employment information

Benefits: Information about our benefits package.

Sample Resident/Fellow Agreement: Sample Residency/Fellowship Agreement for 2018-2019.

Stipend Rates and Associated Policies: Information about current stipend rates by level and other stipend related policies.

Useful tools

Useful tools

ERAS & NRMP: The majority of GME programs select new applicants via The Match, using two national services (ERAS and NRMP) for the application and matching process.

Interview Broker: Interview Broker is an online service to manage the interview scheduling process.  It lets recruits schedule their own interviews based on interview dates you offer.

NRMP - National Residency Matching Program: The NRMP is a private not-for-profit corporation established in 1952 to provide a uniform date of appointment to positions in graduate medical education (GME) in the United States.

Find-A-Resident (not accessible via Google Chrome; can access via IE 8.0, 7.0, and 6.0; Firefox 3.6, 3.5, and 3.0): Find-A-Resident is a powerful web-based service designed to provide a direct and efficient way for residency program administrator and residents to connect.  Residency and fellowship programs can share information about their programs and open positions with applicants; applicants post their resume and contact information for programs to review.  Find-A-Resident is a supplement to the ERAS, providing services not fulfilled by ERAS.

Resident Swap:

  • Lists currently vacant spots, as posted directly by residency programs.
  • Anonymously lists spots currently filled by residents who would like to swap location or specialty with another resident.
  • Frequently monitors websites that publicly advertise residency vacancies and immediately sends alerts to your email or cell phone whoever new spots open.
  • "Together Anywhere" mode designed for couples, locates two spots in close geographical proximity to each other.

Information about the UMN Twin Cities Campus and Minnesota

Hotel accommodations

Hotel accommodations

Many area hotels offer special resident/fellow rates and complimentary transportation to the University and local hospitals.  Contact the hotels directly to inquire.